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10 productivity hacks

It could be safe to say the more we know, the more we know we don’t know.

Information is proliferating at blinding speeds and made available to us via our inbox, text strings, voicemail, popup windows, downloads, TV, radio, and mailbox at a rate well beyond our ability to digest it.

Maybe I am the only one that feels this way?



It has become an environment unto itself.

There is a name for it. It’s known as a memetic environment.




Information and ideas that influence how we see the world.

The memetic environment you have either allowed or created for yourself is either contributing to your success and well-being or it is contaminating it.

Information is either helpful, hopeful or hurtful.

Hopefully you find the information in this article to be helpful.

With so much coming at us from all directions, if we don’t have some systems or hacks to help us process all the external stimulation, we can easily become overwhelmed and unproductive.

In the spirit of providing you helpful information, here are some tactful tactics you can employ to get back on top of your productivity:

1. First things first, establish a day each month just for planning and prioritizing. Do this away from your office or normal working environment that is typically full of distractions and interruptions.

Get down on paper or in your electronic system all of your goals, projects, and actions (think GPA). Look at it this way: every goal has projects that need to be completed and every project has actions that it needs to be completed. Post the actions into your calendar when you are willing and able to actually do the actions.

2. Get offline while working on projects. When you are online there are too many distractions. It’s too easy to surf the Web, check email or Facebook posts when you hit a sticking point in your project. Some people go as far as unplugging their Internet connection for a period of time. At the very least, turn off alerts and ringers while trying to focus on a task or project.

3. When working off a to-do list, do the unpleasant items first thing. Get them out of the way early so you can look forward to the remaining more pleasing actions rather than having the yucky stuff looming over you throughout the day.

4. Close all applications you are not using. You may find this speeds up your computer. It will also speed you up.

5. Read/watch it later. Often we receive information to watch or listen to during our productive time and don’t realize we can listen to, watch or read the content later without an Internet connection.

There are several applications that you can convert online video to MP4 and watch or listen during drive time or workout time when you may not have a Web connection.

6. Have a system for remembering passwords. Have you ever forgot a password? With all the software applications you may rely on how do you keep it all straight. Stop wasting time constantly looking up or resetting passwords. There are plenty of secure password manager programs available online. Either select and use one or develop your own process for remembering.

Here’s to your productivity.

Make it up, make it fun and make it happen!

No. 1 bestselling author Machen P. MacDonald, CPCC, CCSC is a certified life and business coach with ProBrilliance Leadership Institute in Grass Valley, CA. He can be reached at coach@probrilliance.com and 530-273-8000.


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